Building Construction Project Management 101

Construction projects by nature can be difficult to manage. They involve many stakeholders, hundreds of details and lots of documentation. If a detail is missed it could delay the project and end up costing the owner and contractor in time and money or even result in legal action. That’s why staying organized throughout the process is essential to the success of the project.

An easy way to organize the details of your construction project is with an Excel template. We’ve researched the top construction Excel templates and compiled them here for you, along with a description of when to use each.

Construction Timeline

Construction projects can have multiple phases and numerous tasks that are dependent on each other. If a task is not completed on time, it could delay dependent tasks and result in delayed completion of the entire project. Using a construction project timeline template tracks the progress of your project, allows you to identify risk early and ensures that the project is completed within the time specified in the contract. In this template you can list all of the tasks necessary to complete the project, as well as track the beginning and completion dates, and estimated duration.

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Construction Budget

The construction budget template is helpful for both building and remodeling projects. This template enables you to create a comprehensive construction project budget and ensure that you account for all important items on the list. Additionally, while the construction project is underway, use this as a baseline to track whether you are over or under your budgeted amounts.

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Construction Documentation Tracker

Construction projects often require a significant amount of documentation be tracked throughout the project duration. From plans and specifications to inspection reports and weekly progress schedules, keeping these details organized could help expedite the project closeout process. Using a construction documentation tracker template will ensure that you request and receive all required documentation, and enable you to quickly locate items when needed.

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Daily/Weekly Inspection Report

It’s important to regularly check in on the progress of your construction project. Scheduling a weekly project status meeting is helpful, but visiting the job site on a daily or weekly basis is key to visually inspect progress, keep a documented history of the work and identify risk. When making site visits, use this inspection report template to record the amount of hours worked, materials and equipment used and progress made.

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Contractor Progress Payment Template

On projects that extend over a period of time, you will likely pay contractors and subcontractors on a regular schedule, based on the amount of work that is completed during the payment period. This contractor progress payment template helps to determine the payment amount based on the percentage of work completed to date with adjustments made for change orders and previous payments for each payment period.

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Residential Remodel Project Timeline

Work with your team, subcontractors, and clients on your next residential remodel with this project organized in phases. Use the Gantt chart to plan, track status, stay on schedule, and communicate with everyone involved.

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Certified Wage & Hour Payroll Form

Depending on the type of construction project, prime and subcontractors may be required to submit their payroll reports. Although these reports aren’t required on all construction projects, this certified wage and hour payroll template keeps your payroll organized no matter what type of project.

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Time & Materials Invoice

A time and materials invoice is beneficial when emergency or extra work is needed during a project. It enables the contractor and subcontractors to provide quick turnaround on urgent work, while tracking and invoicing for their time and materials. With this time and materials invoice template you can add in the hours spent, materials used and a specific markup amount to calculate the total.

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